Club Ambassador Program

What is the Club Ambassador Program? It’s a chance for a Toastmaster to gain some points for visiting other clubs and expand their horizon. It’s a chance for a club to draw from the Toastmasters world to always have a quality meeting by making sure all roles are filled.

Rules:

  1. Visit a D64 Toastmasters club that you are not a member of in a non-official capacity during their regularly scheduled meeting between July1/2024 and June 30/ 2025 (i.e. points wouldn’t be awarded to Area Directors who attend their Area’s clubs)
  2. Participate by taking on a meeting role for the club.
  3. Ensure the President or Vice President of Education fills out the registration form button below to record any visits with the following information:
    1. Name of Club visited.
    2. Number of paid members in the club.
    3. Visitor’s name.
    4. Meeting date and time
    5. Meeting role they participated in
    6. How they connected, online or in person
    7. Submitted by name and Club Officer role
  4. The name will be recorded and points awarded as follows.
    1. Three (3) points for a club with 7 or fewer members
    2. Two (2) points for a club with 8-12 members.
    3. One (1) point for a club with 13 or more members.
    4. One (1) point if no participation was involved no matter how many members in club
  5. If you are a VPE or President, you can make a request from your club to the Ambassador club requesting help to fill a role. All you need to do is tell us if you are online or in person, the roles you need filled, what time you meet, and a link or a place. Keep it simple, an agenda is not required as it clogs up the message. Mail it to ambassador@district64.ca and we will post it on the district website for you. After the meeting, all you must do is register the person who shows up.

NOTE 1: The visit will not count unless an e-mail has come from the Club’s President or Vice President of Education to confirm you have visited. It’s encouraged the President or VPE carbon copies (CC) you in the e-mail for your own record. 

NOTE 2: Deadline to get E-mail in to the Coordinator is seven (7) days after the previous month. (Example: Aug 7th is the deadline for all July submissions)

How to find a club to visit:

  1. Go to the District 64 club lists page. Then go to find a club on the Toastmaster’s International website and find who the contact person is; send an email to get the link to the meeting or ask when they meet in person; Contact the area director to get a link.
  1. Using the District 64 Dashboard, find a club that has low membership; go back to the find a club; send an email to the contact person from the website and go for a visit.

Benefits

  • You get to see how other clubs runs their meetings and possibly get some ideas to take back to your club. (How many clubs do you know have a dedicated time slot for exciting and fun trivia? How many have a humour section to determine who has the best joke?)
  • You can help take a role so other Toastmasters aren’t double/triple booked for roles.
  • New guests see an active club and encouraging engagement from other clubs and more likely to join.
  • Show support for a smaller club.
  • You can hear some great speeches and Table Topics responses.
  • You might get some inspiration for a future speech of your own!
  • Clubs have a solution to finding help to fill all the roles to  have a quality meeting.

Cons

NONE!

Register Here